|ADULT NIGHT OUT (A Work in Progress)
Help plan an adult night out that will be held locally. Suggestions
welcome. Sub-committees will be formed. This event is a fundraiser
for the school.
Use prepared information and pre-selected poster-sized artwork to
introduce great works of art to students in classroom workshops. Typically,
the same parent brings the assigned painting to all classes in a grade.
Work with school librarian to coordinate Author presentation to students.
Committee of parents and teachers who would meet a few times during
the year to develop and implement plans to enhance the physical appearance
of Jefferson School.
Publicize the donation of books given in honor of Jefferson student
birthdays and other special events by placing a nameplate in their
birthday book, photographing the student and acknowledging them in
the PTO newsletter.
Help organize and/or sell books during two multi-day Book Fairs -
- one held in the fall and one held in the spring. The fall Book fair
is a major PTO fundraiser.
|COMMUNITY SERVICE LIAISON
Assist with clothing, food and possibly UNICEF “collections” during
the course of the year.
|CORPORATE LABELS FOR EDUCATION
Collect (from PTO box in school office), sort and count labels, receipts,
etc. to obtain school products/funds through offers by various companies.
|CULTURAL ARTS REPRESENTATIVES /AUTHOR
Research, preview and select assembly programs to be held at Jefferson;
attend occasional meetings with other school representatives to share
ideas and opinions of programs already held and preview programs at
other schools during the school day. Work with school librarian to
coordinate Author presentation to students. Should be available during
the day to preview assemblies at other schools in the area.
Produce the Jefferson School PTO Phone Directory.
This includes assembling information, typing, proofreading, and
distributing. Requires computer. Preparation begins
in the spring.
| ENRICHMENT PROGRAM AT JEFFERSON
Share your own interest or skill with children by teaching (or assisting)
a class which will typically be held during lunchtime or after school
at times and days that are scheduled at your convenience. The Jefferson
Chess Club is an example of an enrichment opportunity.
|FALL FUNDRAISER/GIFTWRAP SALE
Distribute wrapping paper sales brochure to students, collect money,
and distribute sale items. Proceeds from this major fall fundraiser
are used to subsidize class trips and fund the Cultural Arts Program
|FIFTH GRADE PARTY
Help plan and coordinate this evening event for the fifth graders
at the end of the school year. This committee typically holds a “fifth-grade”
cookie sale as a fundraiser for the party. In addition to the cookie
sale, help coordinate a “fifth-grade” dessert sale which will be held
during the PTO Sub and Soda Picnic.
|FIFTH GRADE YEARBOOK
Gather pictures, select publisher and edit fifth grade yearbook. Many
dates with photographer and publisher need to be arranged in late
Fun Night is a night of food, games and simple crafts in a carnival-like
setting. Many volunteers are needed to staff the games and crafts
along with the bake sale, kitchen and prize redemption tables. This
event is a great opportunity for Dads and working Moms. Meetings start
in December/January for those interested in planning Fun Night. Fun
Night is a spring fundraiser. The following sub-committees need one
or two chairpersons, and approximately 2-12 members (depending on
|| ___Clean Up
|HOLIDAY GIFT SHOP
Held one afternoon in early December. Children can purchase inexpensive
gifts for family and friends. Much help is needed to organize, set
up, and assist children during the event.
Volunteer to plan and set up refreshments for any or all of the PTO
functions listed below. Committee members may also provide hospitality
for other functions that arise throughout the year.
___ PTO Teachers Breakfast (held the day before school starts)
___ PTO Opening Day Coffee (the first morning of school)
___ Back to School Night
___ Evening Meetings including Back to School Night and Chats with
the Principal/PTO General Membership Meetings (seven evening meetings
throughout the year).
___ Field Day Ice Pops (event held in May)
___ Sundaes on Thursday (event held in May)
___ Fifth Grade Awards Assembly (event held in June)
|HOT LUNCH /PIZZA ON FRIDAYS
Committee chairs are needed to coordinate weekly Hot Lunch Day (generally
pizza). Orders and money are collected periodically. Volunteers are
also needed to help distribute pizza every Friday (rotating schedule
if necessary). The Hot Lunch program is a fundraiser popular with
both parents and children!
| INFORMATION DESK
Parents volunteer to take one shift every 4 weeks (a shift being 9:00
– 11:00 a.m. or 12:30 to 2:30 p.m.) to sit at our Information Desk.
Each volunteer guides incoming visitors to the office to sign in and
helps them find their destination. Also, keep a watchful eye on the
|KIDS STUFF BOOK
Distribute, collect payment and unsold Kids Stuff books in the beginning
of the school year.
| KINDERGARTEN ORIENTATION
Help prepare information package for kindergarten parents, and welcome
families on orientation day.
Work in the library; flexible schedule; any amount of time would be
appreciated. Library volunteers work at the circulation desk (using
computerized circulation system), shelve and repair books, process
magazines, organize book displays and locate books for teachers.
Arrange for sale of Jefferson logo items. Take orders and collect
money; distribute items. The sale of logowear will be offered as a
Ordering frozen food once a month, distribute order forms, coordinate
monthly dates with company for food delivery and pick-up. Volunteers
needed to distribute food once a month.
Collect (from PTO box in school office) PTO membership dues and PTC
Scholarship Fund contributions in September.
|MUSIC AND FINE ARTS COMMITTEE REPRESENTATIVE
Attend periodic meetings of the Fine Arts Committee with other school
representatives to support and encourage these areas (e.g. Youth Art
Month, District Art Show, All City Program) and to share information
on programs within the schools. Report back to PTO and submit information
to the Jefferson Journal when necessary.
|NEW PARENT BUDDY (new this year!)
Simply assist new families to Jefferson School by being a contact
and friendly face to them.
No writing required. A dedicated committee of volunteers is needed
to share the weekly job of dropping off and picking up the Jefferson
Journal from a local printer and distributing it. The newsletter editor(s)
should have a computer and e-mail for creating the newsletter; the
editor position can be shared.
Committee meets with outgoing Executive Board Advisor in February
to nominate officers for the next year’s PTO Executive Board.
OPENING DAY PACKETS
Help prepare the opening day packets that are sent home with students
on the first day of school. The packets are prepared the day
before school starts.
|P.A.N.D.A. (PREVENTING ALCOHOL, NARCOTIC
& DRUG ABUSE)
This PTC committee representative coordinates Drug Awareness Week,
held in the spring. The committee meets in the early fall and again
in March. Each school should provide one representative.
Attend General Membership Parent Teacher Council meetings held on
the third Thursday morning of each month. Each school needs five representatives.
PTC meetings are very informative about what’s going on within the
school district town wide. The Superintendent and Board of Education
members also attend these meetings.
|PTO SUB & SODA PICNIC
Organize sub & soda picnic held on a Friday in early October.
Jefferson families and teachers come together for the first social
of the school year. Many volunteers are needed to help make this social
event a huge success.
___Set-up ___Serve food ___ Organize games/activities ___ Clean up
A committee is needed to photograph assemblies and happenings at Jefferson;
a schedule of events to photograph will be provided. Submit pictures
and descriptions to newspapers with pertinent information. Keep album
of all publicity and display photos on the wall at school. Camera
and money for film are provided; supply of film should be maintained
Help plan and supervise two class parties (Halloween and Valentine’s
Day); telephone parents in your child’s class regarding school closings,
delayed openings or special events. Make sure to sign up now if you’re
interested in becoming a room parent next year! If you have more than
one child attending Jefferson, please indicate if you have a grade
preference. (Note: Class trip chaperones are chosen at the teacher’s
discretion and room parent position does not give preference).
|SAFETY COMMITTEE /B.R.A.K.E.S REPRESENTATIVE
Attend two annual meetings with other school representatives to this
PTC committee; issue Child Safety Shields; help with bicycle registration
Volunteer(s) needed to distribute information regarding student and
class photos and assist with “Picture Day” typically held in September.
Assist Jefferson school staff member in overseeing the school store,
including ordering supplies and keeping inventory. Fifth graders primarily
run the school store.
Organize and sell tickets for this family event to be held in the
spring, such as roller-skating or ice skating, This year it will be
held on a day off.
|SPECIAL EDUCATION COMMITTEE REPRESENTATIVES
Attend periodic meetings with other parents interested in or involved
with all aspects of special education; report back to PTO. This committee
is part of the PTC.
|TEACHER APPRECIATION DAY
Coordinate a special, school-wide teacher appreciation project to
take place in early May. Also help arrange the Teacher Appreciation
|THEME SUPPORT COMMITTEE
Work with PTO Board and Principal to implement activities related
to the school theme. Activities may include ordering theme T-shirts,
and assisting during special “theme” events.
|THEME SHOW - “JEFFERSON
Be a part of this exciting Jefferson School show! The show takes place
in the spring; planning begins in September. The Jubilee is designed
as a major fundraiser. Please indicate any specific interests in the
following committees on the Volunteer Interest Form:
Work in-groups of two (approx. 36 needed in total). Responsibilities
include: selecting song from producer’s list and providing
music, planning the number, designing and providing costumes
and small props, working with the children one afternoon
per week for approx. 6-7 weeks of practice, attending directors’
meetings, contacting parents with relevant Jubilee information,
attending mandatory dress rehearsal and supervising children
for both performances. Participation in the “Directors’
Number” is optional but fun!
The following committees need one or two chairpersons, and
approximately 2-12 members (depending on committee needs):
Design the program for the show, which includes listing
all numbers and performer names, organizing the advertisements
(both personal and business), typing and copying the completed
playbill and distributing the playbills at the two performances.
Design and arrange printing of tickets and various sales
of tickets (i.e., to directors, faculty, public and at-the-door).
Organize performers to go on-stage and arrange scenery,
props and curtain. Responsible for attending dress rehearsal
and the two performances.
Create the backdrops and scenery to be used for both acts
in the show.
Purchase and sell refreshments to be sold during show intermissions.
Since this service was so popular last year, we would like
to offer it again next year for the directors. Responsibilities
would include organizing parents and qualified girl scouts
to care for children every practice day after school for
the 6-7 weeks involved for 1-1/2 hours per day.
Take orders, distribute and sell at Westfield High School
Raffle: Sell tickets 2 nights at Westfield High School.
After show to ensure Westfield High School is left presentable.
Ushers: Monitor and aid groups in the balcony during the
Help update Jefferson School’s Web site. Inputting can be done from
your home computer using software available from the school. Training
sessions will be available if necessary.
|WINTER READING PROGRAM
A joint Parent/Teacher committee that helps plan and carry out the
reading incentive program held during the winter months.